Full travel expense audit

Who this engagement is for

Controllers, shared-service leads, and internal-audit sponsors who need an independent reading of travel expense applications before reimbursement closes or before an internal-control attestation. The work suits organisations with mixed domestic and overseas travel, multiple cost centres, and written travel policies that employees sometimes stretch.

Result you receive

A findings memo that states exception rates by category (lodging, meals, transport, incidental), lists unsupported or duplicated claims, and notes gaps between the application form and the supporting receipts. The memo is written for finance leadership — not as a software product readout.

Scope included

• Agreement on the claim period, cost centres, and travel categories in scope
• Design of a risk-based sample of travel expense applications
• Testing of selected applications against your travel policy limits and approval rules
• Matching of receipts, boarding evidence, itineraries, and traveller identity
• Review of per-diem versus actuals where both appear in the same period
• Written findings with remediation notes for policy wording or approval checkpoints

Scope excluded

• Payroll tax filings or personal income-tax advice
• Negotiation with travellers on your behalf
• Continuous monitoring of future claims after the engagement ends
• Redesign of your entire expense-management vendor stack

How the work proceeds

1. Intake — You share policy documents, the claim extract, and known hotspots (e.g. weekend stays, multi-city trips, cash advances).
2. Sampling — We set materiality thresholds and select applications by amount, destination, exception flags, or repeat claimants.
3. Field testing — Each sampled application is checked against receipts and approval trails. Missing evidence is logged as an exception.
4. Close-out — Findings are discussed with your finance contact, then issued in a final memo suitable for audit-committee packs.

Duration and delivery

Most engagements run three to six weeks depending on application volume and how quickly travellers supply missing boarding passes or hotel folios. Work can be done from our Seoul office at 24 Sejong-daero, Jung-gu, or at your premises when original paper packs must stay on site.

Preparation we ask of you

• Current travel and entertainment policy (Korean and English versions if both exist)
• Export of applications for the review period with amounts, dates, destinations, and approvers
• Access to scanned receipts or physical claim folders for the sample
• A named contact who can escalate incomplete files

Pricing basis

Fees are quote-based. They reflect the size of the claim population, the sample depth, language of source documents, and whether original paper must be reviewed on site. See Fees for indicative ranges, then request an audit with your period and volume.

Next step

Send the claim period and approximate application count. We reply within two business days with a proposed sample size and fee range.